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Quote in Minutes, Not Days: Dynamic Pricing for DMCs

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Slow quotes cost you business. When a travel agency or corporate client sends an enquiry, they’re often comparing several DMCs. The one that responds first-with a clear, professional quotation-gains a significant advantage. If your team needs hours or days to pull together a quote, you’re already behind.

Here’s how dynamic pricing and automation can turn that around.

Why Manual Quotations Break Down

The traditional flow looks something like this: receive an enquiry, open a costing spreadsheet, look up supplier rates (maybe from another sheet, maybe from last week’s email), apply markups by hand, convert currencies if needed, then copy everything into a Word document, format it, and export to PDF. Each step takes time and introduces room for error.

  • Manual markups - Applying percentage markups across dozens of line items is tedious and error-prone. One wrong cell reference can skew an entire quote.
  • Multi-currency chaos - When suppliers quote in local currency and clients want USD or EUR, manual conversion adds friction. Stale rates can mean you underquote or overquote.
  • Document assembly - Turning spreadsheet data into a client-ready PDF often requires manual copy-paste and formatting. Branding, layout, and consistency suffer when it’s done in a hurry.

The result: quotations that take hours to produce, with no guarantee they’re accurate or up to date. In a world where clients expect fast answers, that delay is a competitive disadvantage.

What Dynamic Pricing Changes

A platform built for DMC operations can compress that workflow:

  • Real-time cost calculations - Add or change items in an itinerary and see the total update immediately. No more recalculating formulas or hunting for the right cell.
  • Automated markups - Set rules once (e.g., 20% on accommodation, 15% on activities), and they apply consistently. Change the rule, and every affected quote updates.
  • Multi-currency support - Work in supplier currencies and client currencies without manual conversion. Use up-to-date rates so your quotes reflect reality.
  • Professional quotation PDFs in seconds - Generate branded, client-ready documents at the click of a button. No copy-paste, no formatting drift.

The impact goes beyond speed. Consistency reduces errors. Faster response improves conversion. And teams spend less time on repetitive tasks and more on relationship-building and itinerary design.

From Hours to Seconds

Industry benchmarks show that manual quotation workflows can take around two hours per proposal. Modern tools can reduce that to under a minute for standard enquiries-from cost calculation to PDF. The difference isn’t just efficiency; it’s about being the DMC that responds first, with confidence.

If slow quotations are holding you back, request a demo and see how Localflow’s pricing engine can help you quote in minutes, not days.